Compliance & training
Pesticide Application Record Keeping by State: What Pest Control Companies Must Save
What a pesticide application record usually needs, how long states make you keep it, and links to state-by-state guides for Texas, Florida, California, Kentucky, and Georgia.
The owner’s takeaway
Most states require a structural pest control company to record, for every application, who the customer is, where it was applied, the product and its EPA registration number, how much was used, the target pest, the date, and the licensed applicator. Keeping periods are usually two or three years. The exact fields, timing, and any monthly reports depend on your state.
The fields almost every state asks for
State rules differ in wording, but the core of a structural pesticide application record is very consistent. If your record captures these at the property, you are most of the way to any state’s list.
- Customer name and the service address where the product was applied
- Date of the application (some states also want the time)
- Product name and EPA registration number
- Amount applied, and the mix rate or concentration for diluted products
- Target pest or purpose of the application
- Area or sites treated
- Name and license or certification number of the applicator, and the supervisor when a trainee applied it
How long you must keep records
Keeping periods we checked range from two years (Texas, Florida general records, Georgia) to three years (California, Kentucky, and Florida new-construction termite pretreatments). Federal rules for restricted-use pesticides used by private applicators have their own record rule. When in doubt, keep records for the longest period that could apply, and longer when a complaint, claim, or lawsuit is possible.
Where companies get caught
Inspectors rarely find that a company kept no records. They find records that were written up later, missing EPA numbers, rounded amounts, or the wrong applicator. A record made at the property, at the time of the application, with required fields enforced, avoids most of these problems.
- Records filled in at the end of the week from memory
- A product name with no EPA registration number
- Trainee applications with no supervisor listed
- Edits that overwrite the original entry with no history
- Records that cannot be found by customer, product, or date when asked
State guides
Read the guide for your state for its rule number, required fields, keeping period, and any extra reports. We started with Texas, Florida, California, Kentucky, and Georgia.
- Texas: 4 TAC §7.144, two years
- Florida: Rule 5E-14.142, two years (three for new-construction termite pretreatments)
- California: 16 CCR §1970, three years, plus monthly county use reports
- Kentucky: 302 KAR 26:030, three years
- Georgia: Rule 620-3-.02, two years, plus WDO monthly job reports
How WildPipe helps
WildPipe’s pesticide records save the product, EPA registration number, amount, rate, area treated, target pest, method, weather, and the licensed applicator and supervisor at the stop, and you can require the record before a visit can close. Saved records are sealed, corrections become dated amendments, and you can search and export them for an inspector. The field app also works without signal, so the record is made on site instead of typed up later.
This guide summarizes published rules as of October 2026. It is not legal advice. Rules are amended, and your license category, the products you use, and local requirements can add more. Confirm the current rule with your state agency before relying on it.
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